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Author Topic: Future AGM Ideas  (Read 3408 times)
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Joanna
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« Reply #15 on: 17 July, 2009, 10:06:47 AM »

David,
Some really superb ideas there, really great, especially the top trumps, now with the new database online that should make that one easier. When we were at the Richard THorne BBQ a gentleman had a quiz for the kids and the prize was a 1/18 scale lancia !!!

The car parks were mentioned at the venue, but at least we all got in and had a bit of space between the cars.

Here are some of the comments that I heard

"Why are we in 2 car parks"
"God its a long way between the car parks"
"Shame we couldnt all get in one car park"
"A few years back we parked in a huge field all together"
"Are the car parks due to being FIAT / LANCIA ?"

I didnt mind it being like that at all, as I said I quite liked having a bit of space all around my car.

Carlos

« Last Edit: 17 July, 2009, 10:10:58 AM by Joanna » Logged
lee69
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« Reply #16 on: 17 July, 2009, 12:15:25 PM »

Afternoon all, some good ideas that can only make next year's event even better!

When I originally started searching for a local venue, last July, it became apparent that car parking was going to be biggest issue. Juggling the different requirements of the Weekend/AGM ie sufficient and suitable car parking, space for the AGM, adequate number of hotel bedrooms, space for a large meal, reasonably priced, is family-friendly, is easy to find, has other facilities (eg pool) and an attractive setting - was nigh on impossible. In the end I gave Harvey 3 options that met the majority of the requirements. The Mercure was the one that ticked as many boxes as possible, but by no means all. And they weren't fully booked with weddings either! I was keen to find a venue that had more soul and character than some of the conference-biased venues that exist and think that Albrighton Hall did that.

The original plan was to have all the cars entering the Concours in one car park and everyone else in the other. However this would have presented more problems than benefits with us having to work around the 30 other hotel residents, the Saturday LMC guests having to repark and the Sunday arrivals having to decide at the entrance whether they were concours or not. It would have also meant two sets of marshalls having to park cars by model in two car parks. We had a small number of volunteers for parking as it was and I don't think we'd have managed it without an almighty b***s-up. As far as I know, the split of the cars was purely chronological and dictated by the predicted numbers by model and after looking at previous years' turn-out. There was no predetermined pre/post Fiat division, it's just how everything happened on the day and there was simply no other way of doing it!

If we do it like this again, I'll bring my friend who has a Rickshaw to shuttle between the car parks! 

I'm looking forward to next year, when I might even be able to bring a Lancia.... Bodywork on the 2C starts next week. Fingers and everything else crossed.

Lee

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sparehead3
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« Reply #17 on: 17 July, 2009, 01:30:19 PM »

The drawing idea is a great one. Winner gets to be on the front cover of VL!
I'd add a DVD of pictures into the mixture (review of the past year sort of thing).
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Steve Pilgrim
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ColinMarr
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« Reply #18 on: 17 July, 2009, 07:43:30 PM »

Lee,

I didnít intend my post to sound critical! I fully understand the difficulty of trying to match all the ideal characteristics of a venue for an event like this. That is why I phrased it as ďthe unfortunate need to use two car parks! And I agree with you, best to avoid the sterile conference centre type venues. I think you coped with it brilliantly.

A similar venue that worked well a few years ago was the Rhinefield House Hotel in the New Forest, with lots of parkland space for easy parking. But not quite so convenient for the Giro!

Colin

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« Reply #19 on: 17 July, 2009, 08:30:24 PM »

A problem organisers face is that venues that seem perfect are more interested in weddings, if people stopped getting married things would be so much easier all round!
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lee69
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« Reply #20 on: 17 July, 2009, 08:32:02 PM »

Hi Colin

No worries about your post, it wasn't taken as criticism. The ideas being put forward on here can only contribute to a better 2010 event.

I too remember Rhinefield House, I went to that AGM (early 1990s) in my shiny and virtually new Y10. If I remember correctly the concours area was separate from the main parking. In fact I have 3 pics on my desk of the Gammas on the day. Myself, Andy Collins and Peter Bristow were looking at them on Sunday.

Lee
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« Reply #21 on: 17 July, 2009, 08:40:55 PM »

Peter,

I donít think it would be sensible for me to expand in this open forum on what I saw as the shortcomings of the AGM meeting. (As you were there on the day, why didnít you attend?) What has already been said by me and others should be sufficient for the committee to review its approach for next year. And if I say more now I think I would only be told again to put-up or shut-up, and we donít want to go there again!

Colin
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Harvey
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« Reply #22 on: 17 July, 2009, 10:14:30 PM »

A similar venue that worked well a few years ago was the Rhinefield House Hotel in the New Forest, with lots of parkland space for easy parking.

Alas, the room rate is over twice what we paid, although I know the rack rate is negotiable. Also, it only has 50 rooms and we took 55 this year, with more in other hotels. Our event is too big for Rhinefield House!
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« Reply #23 on: 18 July, 2009, 08:44:24 AM »

A problem organisers face is that venues that seem perfect are more interested in weddings, if people stopped getting married things would be so much easier all round!

Lee and I (and our respective partners) are doing our best on that front... Embarrassed
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Chris Owen
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lee69
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« Reply #24 on: 18 July, 2009, 11:21:49 AM »

Are we not getting married then Chris, the forum is no way to break the news  Cry
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donw
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« Reply #25 on: 18 July, 2009, 06:33:27 PM »

One thing that was missing from the weekend (which used to be done) was a list of those staying for the weekend, such a list detailing first name, surname, car and for those from abroad country would have made sure we all knew where Guy had come from.

All in all a thoruoghly enjoyable weekend.  Having organised several AGMs in the past I appreciate the effort that goes into it, a second year at the same venue is always easier to manage, it is even possible to get some of the wrinkles ironed out unless the hotel mamagement changes when you are back to square one.

I thought the AGM itself got through the necessary business adequately and the new financial booklet  and no election meant a much shorter meeting giving more time for socialising and concours judging.

Don
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Don Williamson
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« Reply #26 on: 18 July, 2009, 06:50:21 PM »

Sorry I missed the AGM, first time since 1993, as Lin was awarded The Maclagan Spring (best organised event) but frankly I needed some down time. We got to AGM on Sunday from Worcs around twelve and enjoyed a fantastic, social afternoon, it was a credit to LMC. Stopped for dinner on the way home, packed a bag and left again for Switzerland 0615 Monday morning.    
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« Reply #27 on: 18 July, 2009, 06:58:43 PM »

Don,

With the online database the list of members staying and the cars they are bringing would be quite easy to produce.
It'd also be able to help produce the "master class" list Wink

Steve
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Regards,
Steve Pilgrim
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« Reply #28 on: 19 July, 2009, 06:06:18 PM »

Steve

Previous lists of participants included names of all members of each party i.e. wives, friends, childern. w.h.y.

Provided that full details are kept of all award winners, which they have to be to remind winners to return trophies before the AGM, all necessary information for the concours organiser should already available.

Don
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Don Williamson
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« Reply #29 on: 19 July, 2009, 06:47:48 PM »

The only way to get around the wedding party problem is to book early, I booked the venue for next years Sliding Pillar Rally in February this year!  So has the venue and date for next years AGM been decided???
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